The City of Olympia issued a request for qualifications (RFQ) for software and professional financial and HR management systems. The information gathered by the city in the process will inform a funding package for a formal request for proposal (RFP) for qualified vendors.

The financial services sought to go slightly beyond traditional business accounting, to include duties such as project and grant accounting, tax and licensing administration, and other municipal-related fiscal duties.

In addition to more traditional human resources functions, the city would want HR professionals and software that can “provide services to managers and employees which allows the City to have a capable, diverse staff delivering quality services to the community.”

The RFQ states, “HR includes traditional personnel functions as well as labor negotiations, disciplinary investigations, worker’s compensation, civil service, and Law Enforcement Officers and Firefighter Retirees.”

Qualified vendors must submit the following items to be considered:

  • Documented and demonstrated ability to meet the Systems Expectations and Scope
  • An outline of project management procedure
  • Approximate annual subscription or maintenance costs, including licensing
  • Approximate application of services costs
  • List of similar-sized municipal customers who have successfully used the solution(s) proposed
  • Contact information

The RFQ schedule is subject to change, but no dates will be accelerated. Submission of response is no guarantee of inclusion in the proposed RFP process.

If interested, send all qualification documents to Shawn Ward, CIO and Information Services Director City of Olympia sward@ci.olympia.wa.us. Digital applications only.